Exhibition Manual

Dear Partner,

We are delighted that you will be joining us at HR Leaders Summit Calgary! As you scroll through this page, you will find specific and pertinent information about the event that will aid in the event organizing.

 

EVENT LOCATION:

RADISSON HOTEL & CONFERENCE CENTRE CALGARY AIRPORT 6620 36 St NE, Calgary, AB T3J 4C8, Canada.
The session room is Ritz A and the exhibition hall is Ritz B. For directions, click here.

 

PREFERRED ACCOMMODATION:

If you are attending the event and will need a hotel room, please call 1-800-456-4000 and mention our group code 1807KMEDIA to avail preferential rate.


PREFERRED FLIGHTS:

We have partnered with WestJet to offer 10% off all fare classes for travel into and out of Calgary for HR Leaders Summit Calgary 2018.

Coupon code: H80QY44

Travel period: November 29 – December 12, 2018

 

 

EXHIBITION SETUP & DISMANTLE:

Setup is 4 December from 6 PM onwards.

Dismantle is 5 December at 6 PM. Be reminded that everything must be moved out at the end of the conference.

 

 

EVENT DATE:

5 December 2018, Wednesday. Registration and expo hall opens at 8:00 am. Welcome remarks start at 8:50 am.

 

 

WHAT IS PROVIDED:

A booth space. The area is carpeted and your booth will have a table and 2 chairs. If you have a banner to attach, you will have to provide your own stands. You may also bring literature or giveaways. Here’s the floor plan.

 

 

WHAT WE NEED FROM YOU:

✓ COMPANY PROFILE & LOGO - due ASAP

Kindly provide your logo in EPS format and JPG/PNG format along with a 250-word profile. Please check here to confirm that we have your correct profile & logo.


✓ DIGITAL ADVERT - on or before 30 November 2018

Platinum, Gold and Silver partners are entitled to one digital advert to be displayed on stage in between the sessions. Please note items received beyond this date will not be included. You may choose one (1) of the following:

  • A 1-2 minute video clip (with or without sounds) to be played in between the sessions. Video clip should be in mp4 format.
  • A full-colour static image to be flashed on the screens of the main hall in between sessions. Resolution should be 1920x1080 in landscape orientation and 300 dpi.
  • An PowerPoint presentation (2-3 slides) to be flashed on the screens of the main hall and breakout rooms in between sessions. PowerPoint size ratio is 16:9 and in auto-play mode.

✓ REPRESENTATIVES' NAMES - on or before 27 November 2018

Send us the name, job title and email of your representative so we can provide badges and food at the event.


✓ SHIPPING

If you are shipping something to the venue, please attention it to:

Vicky Mehta (Banquet Manager)

Radisson Hotel & Conference Centre Calgary Airport

6620 36th ST NE, Calgary, AB, T3J 4C8, Canada

 

 

THINGS YOU MAY NEED FOR YOUR BOOTH:

✓ POWER and AUDIO VISUAL

Adam Lederer

Inland Audio Visual

Office: 403.252.7726

After Hours: 403.605.0070

CalgaryRentals@inlandav.ca


✓ EVENT RENTALS

Brielle Poxon

Great Events Rentals & Modern Luxe Rentals

Office: 403.319.0028 ext 413

brielle@modernrentals.ca


✓ WIFI – the hotel provides a complimentary WIFI and this is without a password.

 

If you wish to submit your requirements, please send it to karen.tan@keymedia.com

© Copyright 2018 KEY MEDIA PTY LTD. All Rights Reserved.

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